Providence Water, although a department of the City of Providence, is regulated by state and federal agencies in addition to city policies and procedures. The quality of our treated drinking water is regulated by the US Environmental Protection Agency and the Rhode Island Department of Health. Our revenue and rate structure is regulated by the Rhode Island Public Utilities Commission.

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Frequently Asked Questions - Online Payment FAQ's

It is convenient, saves time, reduces errors, allows you to receive bills anywhere at any time and helps the environment by saving trees. You can continue to receive a paper bill, but if you elect to go paperless, you can always print out a copy of the invoice if needed.

Paying online with a credit card or electronic check saves time, gives you the flexibility to pay how and when desired, and saves money (no more stamps, paper checks or envelopes), and Invoice Cloud will store your information for future use – but only if you choose to store it.
 

Invoice Cloud is a web-based, electronic invoice presentment and payment company that we have partnered with to provide faster, more convenient billing services to our customers. By automating billing and collections, customers can click and pay online while helping the environment and reducing clutter in their home or workspace. 

It is very simple. Here are the 3 steps taken by customers:
  1. Customer receives email notification or accesses account via the Providence Water website by clicking on the “View Invoice or Pay Now” button.
  2. Customer locates and views invoice and either enters payment information for a “One Time Payment” or registers to schedule a payment.
  3. Customer receives an email confirmation with their payment amount and payment process date.

Yes, many customers use Macs.

The service supports all modern browsers.

Yes, an email address is required for payment confirmation.   A payment receipt is sent via email.

Yes, you will receive a confirmation email.

You may need to register to receive electronic bills by email, but registration is not required for One Time Payments. One Time Payments require that you enter your payment information each time you make a payment. By registering, you avoid that step and gain access to your payment history. 

By registering, you have access to all of your invoices regardless of type and all of the features of the payment portal. These features include the ability to view all current invoices, see previous invoices and payment dates, update your profile information, access the online customer service system, go paperless (if bill type allows), schedule  payments for a specific dates, and sign up for Auto-Pay. You also avoid having to enter your payment information each time you pay a bill. 
 
Registering is easy and can be done when you make a payment. There are two ways you can make a payment.
  1. When you receive an email notification that your bill is ready to paid, simply click on the “View Invoice or Pay Now” button. You will be directed to Providence Water’s “Pay and/or View Bills Online” site, powered by Invoice Cloud. Once there, you will be given the opportunity to register or make a One Time Payment. If you choose to register, you will be asked to provide a password and accept the terms and conditions to use the system. The payment information you enter in your profile will then be securely encrypted and saved for your next visit. 
  2. You can go directly to Providence Water’s website and click on the “Pay Online” button. You will then be directed to Providence Water’s “Pay and/or View Bills Online” site, powered by Invoice Cloud. Once there, you will need to locate your account and be given the opportunity to register or make a one time payment. If you choose to register, you will be asked to provide a password and accept the terms and conditions to use the system. The payment information you enter in your profile will then be securely encrypted and saved for your next visit. 

Once you have registered, you will need only your email address and password to log in. To login the first time you use the system, you will need your account number or customer ID from your bill. The “locate your bill” screen gives instructions regarding the required information.

You should click on “Forgotten Password?” at the bottom of the login screen. You will need your account number and email address to retrieve your password. If you’re unable to locate this information, you may call Providence Water, and after verifying your identity, Providence Water can provide you with the information.

There are two ways that payment responsibilities can be shared. If the other payer is part of your household, you may choose to share your login information with that individual. In a situation where personal financial data is not shared, you may forward your email notification to the individual, who will then click on the “View Invoice or Pay Now” button and elect to make a one time payment. They will need to enter their name, email address, address and payment information. They will receive the payment confirmation. You can verify their payment by viewing the invoices in your account.
 

You can may issue an electronic check from your bank account (checking or savings), pay by credit card, debit card, or pay by phone. Please be advised that online and phone payment services are provided as fee-based services.

 

Online Payment - Fees

    Invoice Cloud Fee
Residential ACH/e-check transactions $0.40
  Credit card transactions (up to $300) $3.95
Commercial ACH/e-check transactions $0.40
  Credit card transactions (up to $700) $13.95

 

Phone Payments - Fees

    Invoice Cloud Fee Phone Service Fee
Residential ACH/e-check transactions $0.40 $0.50
  Credit card transactions (up to $300) $3.95 $0.50
Commercial ACH/e-check transactions $0.40 $0.50
  Credit card transactions (up to $700) $13.95 $0.50

 

Yes, your bill can be paid in any of the following ways:
  • Email notification based payment – click the “View Invoice or Pay Now” button in your email
  • Web based online payment – login to online bill pay via Providence Water website
  • Paper check – sent by whatever means you choose, including US Postal Service (note:  many paper checks today are converted into electronic transactions once they are received by Providence Water).

A non-refundable fee added to an invoice to cover various administrative costs associated with billing and accepting payment. 

 

Online Payment - Fees

    Invoice Cloud Fee
Residential ACH/e-check transactions $0.40
  Credit card transactions (up to $300) $3.95
Commercial ACH/e-check transactions $0.40
  Credit card transactions (up to $700) $13.95

 

Phone Payments - Fees

    Invoice Cloud Fee Phone Service Fee
Residential ACH/e-check transactions $0.40 $0.50
  Credit card transactions (up to $300) $3.95 $0.50
Commercial ACH/e-check transactions $0.40 $0.50
  Credit card transactions (up to $700) $13.95 $0.50

 

No, to complete the online payment process, you will need an email address so that the system can deliver your payment confirmation. If you do not have an email address, you can obtain a free email account from any of the following services: yahoo.com, hotmail.com, or gmail.com.

  1. There are no signup costs or subscription fees. The non-refundable service fee when using an ACH transfer (electronic check) from your checking or savings account is $0.40 per transaction.
  2. The non-refundable service fee when using credit cards is a percentage-based or flat rate fee that varies depending on the card type and the bill you are paying. The service fee is automatically calculated based upon the type of credit card used and the dollar amount of the bill being paid and is shown on the payment page before you submit your payment for processing. 
  3. There are fees imposed by Providence Water/Invoice Cloud for returned payments, and your bank may charge you a fee based on the bank's fee schedule.

 

Online Payment - Fees

    Invoice Cloud Fee
Residential ACH/e-check transactions $0.40
  Credit card transactions (up to $300) $3.95
Commercial ACH/e-check transactions $0.40
  Credit card transactions (up to $700) $13.95

 

Phone Payments - Fees

    Invoice Cloud Fee Phone Service Fee
Residential ACH/e-check transactions $0.40 $0.50
  Credit card transactions (up to $300) $3.95 $0.50
Commercial ACH/e-check transactions $0.40 $0.50
  Credit card transactions (up to $700) $13.95 $0.50

 

No, we are only permitted to accept credit card payments online via Invoice Cloud.

The information you enter on the payment screen must be exactly the same as it appears on your credit card. This information collected will be used to authorize your payment. 

After you submit your payment, you will see a payment confirmation screen. It will contain your payment confirmation message. It will show an approved number for credit cards or a processed number for electronic check. You will also receive a confirmation email after your transaction is submitted. The email will include your account number, invoice number, amount paid, and confirmation message. If your electronic check does not pass through the bank, you will receive an email informing you of the rejected payment. You may need to call Providence Water in order to pay again.

Yes, if Providence Water accepts partial payments, you may use one payment method for part of the transaction and another payment method for other parts of the transaction. 

Credit card transactions typically take 48 hours to settle.  An authorization is issued immediately; however, it takes 48 hours for the money to be moved.

The information you enter on the payment screen must be exactly the same as it appears on your credit card. This information collected will be used to authorize your payment. 

After you submit your payment, you will see a payment confirmation screen. It will contain your payment confirmation message. It will show an approved number for credit cards or a processed number for electronic check. You will also receive a confirmation email after your transaction is submitted. The email will include your account number, invoice number, amount paid, and confirmation message. If your electronic check does not pass through the bank, you will receive an email informing you of the rejected payment. You may need to call Providence Water in order to pay again.

Yes, if Providence Water accepts partial payments, you may use one payment method for part of the transaction and another payment method for other parts of the transaction. 

No, your current bank account (checking or savings) will work fine. So many payments are made electronically now that banks are already prepared for online payments. However, if you have arranged through your bank to automatically pay your bill, you need to contact your bank and discontinue the automated payment, otherwise you may pay your bill twice.

If you are registered, the only information you need to have available to complete a payment transaction is your email address and password. If you make a One Time Payment, then you will also need your bank account or credit card information and your account number. 

You can make payment or review your account 24 hours a day, 7 days a week. It is always a good idea to pay or schedule a payment at least few days before the due date to allow for processing time.

Yes, you can. There is a service fee when using credit cards which varies based upon the type of card, type of bill and payment amount. The exact service fee amount will be displayed during the payment process prior to submitting the payment. 

Yes, although technically your debit card will be processed like a credit card and you will not be asked to enter a pin number. The service fee is the same as credit cards and varies based upon the type of card, type of bill and payment amount. The exact service fee amount will be displayed during the payment process prior to submitting the payment. 
 

Yes, simply login to your account and select “View paid or closed invoices”. If you are a registered customer, you will receive an email notification.

Yes, you will have 24/7 access to your account for invoice review and payment, payment history and customer service requests.

24 months is the standard retention period.

Yes, each invoice is presented in PDF and HTML format. Electronic storage is recommended because it saves paper and has a beneficial impact on our environment.

Simply log into your account and change any of your personal information under the My Profile tab. If you are unable to change some of your information, you may need to call Providence Water and have them change it for you.

A partial payment occurs when only part of an invoice is paid and may apply if Providence Water has elected to allow partial payments. Please contact Providence Water’s office for more information.

If you feel that this fee has been assessed in error or you would like more information about late fee charges, please contact Providence Water’s office.

If you elect to opt in to Auto-Pay, it means that your bills will be paid automatically on their due dates using your default credit card or bank account. This will avoid any late fees and free you from having to remember when to pay.
 
Yes, simply go into your profile and uncheck the auto-pay box that you had previously checked when you elected to opt into Auto-Pay.
I signed up for Auto Pay but do not see any information under “My scheduled payments.”
The Auto Pay date will not appear under scheduled payments. Auto Pay will be debited from the customer’s account on the due date.   
 

Scheduled payments are scheduled individually by you for each bill on your specified date.

Yes. You can set up a future payment at any time prior to the bill due date.

Yes, as long as it is changed before the date it was scheduled to be paid.

Auto-pay is an automated process which pays your balance in full each billing cycle at 2am on the due date; scheduled payments are manually entered by you for the date you choose for each bill you choose. 
 

You will need to contact your bank and cancel your automated or scheduled payment before the payment is due (typically payments are made a couple days in advance of the due date, so don’t wait until the last minute).

No, you will receive an email notification each time a new bill is ready for you to view and pay. Email notifications go to the email address used when you registered, a second email address may added if you wish to send notifications to an additional or back up email address.

Yes, simply go into your profile and under Paperless Options, select “No, I don’t want to go paperless.” Be sure to update/save the change.

The paperless box is generally defaulted to enroll you in paperless billing because it helps the environment.
Option 1: Customer must click on “Complete paperless process” link within email to complete enrollment.  If they do not, the paperless option will not be active and will drop off system within a few days.  
Option 2: Customer can log into account and cancel paperless registration. 
Choose >My Profile>paperless option>cancel paperless registration

If you are unable to find the information you need in your online payment history or open invoices, please call Providence Water's Customer Service at (401) 521-5070.

If you are registered, you can login via your Providence Water website and view the bill there, or you can call Providence Water’s office and ask them to resend the email.

Please be aware that interest and fees will not be waived if this website is inoperable for any reason or if data entry errors occur. If the website is inoperable, payments can be made by mail, by phone in some locations or at Providence Water’s Office. 

Invoice Cloud is a web-based, electronic invoice presentment and payment company that we have partnered with to provide faster, more convenient billing services to our customers. By automating billing and collections, customers can click and pay online while helping the environment and reducing clutter in their homes or workspace.

Providence Water’s customer service at (401) 521-5070 can answer most questions, but if the website is down or inoperable, please call Invoice Cloud customer service at (781) 848-3733.

Invoice Cloud uses the highest standards in Internet security. Account information displayed within the customer and Providence Water portals is truncated to protect confidential data. Any information retained is not shared with third parties. 

Absolutely. Invoice Cloud will safely store all of your financial information using Payment Card Industry (PCI) Compliant systems. This includes truncating (abbreviating) account numbers so that even Providence Water does not see your complete account information.

PCI stands for Payment Card Industry, and compliance with the industry standards is a requirement for those that accept the major credit cards and for software providers who have applications which involve the transmission and/or storage of credit card information.  If breaches are found on systems that are not PCI compliant, the major credit card companies have the ability to levy significant fines on the offending parties.  

You and Providence Water’s authorized staff.  No one will have access to your financial information as all check routing numbers and credit card numbers are truncated, so you never have to worry about security. As a security precaution, we don’t even show your full financial information back to you.